ARC Secretariat – Brussels
We are currently looking for a highly motivated Administrative Officer who will contribute to the success of ARC by ensuring that the association is supported by an efficient organisation of all administrative and financial matters. The candidate will be part of a dynamic team located in Brussels.
Who are we?
The Airport Regions Council (ARC) is an association of regional and local authorities across Europe with an international airport situated within or near their territory. The ARC brings together a wide range of expertise at the interface of air transport and local and regional policies. A common concern is to balance the economic benefits generated by the airports against their environmental impact, notably the effect on the quality of life of residents.
We are seeking to recruit a polyvalent employee to work within our Brussels Secretariat. Reporting to the Director General, the postholder will:
Ensure the smooth, effective and coordinated administration of the ARC Secretariat, including development and maintenance of office policies and procedures related to HR
Manage the ARC finances and ensure financial diligence of the Secretariat
Manage European project reporting (administrative and financial)
Lead on all administrative matters, including the equipment of the office and provision of stationery and meeting supplies etc.
Lead on the support of the team for remote working/home office as necessary
Support the team’s travel arrangements and expenses administration (per diem system)
Provide enhanced administrative support for the Director General, as required
Manage contact databases and mailing lists
Maintain a membership register and liaise with members concerning membership and membership fees
Liaise with external providers (payroll, accountants, phone/web provider, landlord, notary etc.)
We want to recruit a person with strong organisational skills and as importantly, a person with a sincere interest in our activities. The person has to be dedicated, committed and reliable. Experience with local authorities, aviation or communication, would be appreciated, but what truly matters is the ability to work responsibly, in a team and to know how and when to take initiatives.
The ideal candidate will be an action-oriented, responsible and self-motivated person who is keen to work on multiple projects in a fast-paced environment. The person should have the following qualifications:
Educated to degree level (or with proved professional experience) with a minimum of four years of relevant practical experience
Full working proficiency in written and oral English as well as in French
Knowledge of, and/or interest in, HR and financial management
Knowledge of the Belgian employment and social legislation and not-for-profit organisations
Ability to take a high level of individual responsibility for seeing tasks through, as well as being an effective team player
Excellent organisational skills (e.g. to develop new office systems) with demonstrable ability to work to tight deadlines and prioritize workload in a busy environment
Excellent intrapersonal skills gained through successful experience of working with people from different backgrounds
Proven experience in European project financial monitoring and reporting
A positive and constructive attitude
We offer a part-time contract under Belgian law, starting as a fixed-term contract of 6 months which could be transformed into a permanent contract depending on the performance of the employee. The salary will depend upon experience and qualifications, starting from 1.400 EUR (gross monthly, for 50% working time). The working environment is friendly and flexible.
The deadline for applications is 16 September 2020.
A small shortlist of candidates will be interviewed in the week of 5 – 9 October (exact date to be communicated to the chosen candidates). The optimal starting date would be 19 October, or as soon as possible thereafter.
We reserve the right to accelerate the process as appropriate.
As part of your application, please submit the names of two references who could be contacted and who are in a good position to comment on the quality of your work. Your application should consist of a CV and a cover letter (maximum one page long). The cover letter should set out your interest in the role and how you meet the requirements for the post, and state either your salary expectations or your current salary.
Please submit your application to email@example.com and mention “ARC Administrative Officer Opening" in the subject line.
The information you submit is confidential. It will be accessible to the interview committee, and it will be deleted once the process has been completed.
We expect a large number of applications, and hence we regret that we may not be able to answer on an individual basis.